Land Trust for Louisiana is a small 501(c)(3) non-profit land conservation organization dedicated to preserving valuable lands in Louisiana through donations, purchases and conservation servitudes. We aim to protect the state’s unique natural areas and working lands so that everyone, now and forever, will have land in which to live, work, and play. Land Trust for Louisiana is a nationally-accredited land trust through the Land Trust Alliance.
Conservation Operations/Finance Coordinator Job Description
The Conservation Operations and Finance Coordinator is responsible for ensuring that the day-to-day operations and financial obligations of the organization are administered efficiently and effectively. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy and will contribute to driving Land Trust for Louisiana’s sustainable growth toward its mission. They will work closely with the Executive Director and members of the Executive Committee of the Board to accomplish the tasks listed below. The Executive Director and Executive Committee will oversee the role of the Operations/Finance Coordinator.
General Responsibilities:
- Coordinate office activities and operations to ensure efficiency and compliance with Land Trust Alliance and Land Trust for Louisiana policies.
- Maintain and manage office and all correspondence (phone calls, e-mail, letters, packages etc.)
- Support budgeting and execute bookkeeping procedures (Accounts Payable & Accounts Receivable; record and acknowledge donations in fundraising software – Little Green Light; make deposits; create and print checks to pay bills; maintain QuickBooks with assistance from CPA; review and reconcile transactions for all bank, credit card and investment accounts on a monthly basis.)
- Work with CPA to prepare quarterly financial and annual 990 tax return
- Prepare and mail 1099s to all contract workers
- Submit W9s for Land Trust for Louisiana to various funders
- Oversee and review all insurance policies and submit renewals
- Manage financial reporting for Grants Administration
- Team Lead for Accreditation renewal process with national parent organization, the Land Trust Alliance
- Create and update records and databases with personnel, financial, banking, Land Trust Alliance accreditation, audits, conservation properties, and other data.
- Maintain organizational archives
- With CPA assistance, facilitate management of payroll
- Work closely with staff and volunteers to coordinate event activities including fundraisers, annual meeting, etc.
- Assure scheduling and execution of Executive, Land, and Board Committee meetings; communicate schedule changes as necessary
- Assure external materials – website, social media – are up to date regarding staff, address, etc
- Track inventory of office supplies and place orders when necessary. Maintain and inventory of storage unit
- Assist Executive Director and Executive Committee whenever necessary
Qualifications:
Candidate should have proven experience as an office administrator, office assistant or relevant role and possess the following:
- Excellent organizational, time-management, and prioritization skills
- Familiarity with office management procedures and basic accounting principles. Knowledge of QuickBooks is an advantage.
- Meticulous attention to detail
- Enthusiastic communication and interpersonal abilities
- A commitment to conservation and professional growth and a genuine interest in our mission
- Upbeat solution finder and collaborator with leadership skills
- Knowledge of MS Office and office management software
- BSc/BA in office administration or relevant field is preferred, but not required.
Compensation:
The wage will be commensurate with experience and other qualifications and paid every two weeks. This position consists of 40 hours per week Monday through Friday. Full health benefits paid by employer. Paid vacation, sick leave and national holidays. Occasional work on weekends. Work related expenses will be reimbursed. Potential for advancement into other responsibilities and roles within the organization.
Location:
A full-time presence in the Land Trust for Louisiana office in Hammond, LA will be required for the first six months. After that, a hybrid position (some remote work, some office presence) will be allowed. Occasional travel for events is required.
Interested candidates should submit resume and cover letter to: info@landla.org. Land Trust for Louisiana is an equal opportunity employer.
In your cover letter, please address the following:
- Describe your experience with bookkeeping and finances.
- Describe how you have improved operational efficiency in your previous roles.
- Share what aspect of this role you are most interested in.
- Describe how you show your commitment to conservation in your daily life.
- Share anything else you would like us to know about your, your experience, and expectations regarding this position.
